Confidentiality & Security

Privacy & Confidentiality

Lochan & Co. believes that it is important to maintain confidentiality, as each proposal evaluated by client has a commercial proposition and each applicant wants an assurance that information provided to client has to be treated as strictly confidential. Hence the responsible use of business information collected is critical to its business objectives and reputation. As part of our commitment to privacy, we have adopted this Privacy Statement.

The extent and type of information we receive from you depends on the information you provide to us through business data & documentation. We only use your business identifiable information to respond to your requests and to provide you with information about Lochan & Co. services, unless we obtain your permission to use your business information for other purposes.

The information you provide to us will be retained only for as long as necessary to fulfill the purposes for which the information was collected or as required by law. We do not share business information with third parties except as necessary to carry out your Assurance activities or as required by law or other legal processes, and we never sell your business information.

In addition, Lochan & Co. has technological and operational security policies and procedures in place to protect your business identifiable information from loss, misuse, alteration or unintentional destruction. Our personnel who have access to the data have been trained to maintain the confidentiality of such information.

Security

All of our staff nationally who undertake work for client & other clients have signed deeds of confidentiality. We will ensure that this continues to be done.

We are very familiar with the security classification scheme and the proper treatment and storage of material at the various security classification levels.We have demonstrated our adherence to these standards in relation to work we have undertaken for entity. We have also demonstrated this in relation to work we have undertaken for other agencies which involved access to classified material. We ensure that our resource persons comply with the requirements of the Protective Security Manual and have the appropriate level of security clearance to access classified material.

IT Contro

l Our firm has a sophisticated firewall and virus protection software controls in place which provides our clients with a high degree of assurance that e-mails & other e-information from our firm or document transfers will not result in any disruption to their data. This has been the working arrangement to date and we envisage no change to this arrangement as it has worked very well.

However, if this type of electronic interoperability and dealing is desired by Client, we are able to offer secure mechanisms for the documents and other data as per Lochan & Co policies in this regard, which has been specifically designed to enable the secure sharing of information with specific clients using the Internet.